UNIT-I: DIGITAL DOCUMENTATION (ADVANCED) CHAPTER-5: USING MAIL MERGE

CLASS -X, INFORMATION TECHNOLOGY (SUBJECT CODE -402)

UNIT-I: DIGITAL DOCUMENTATION (ADVANCED)

CHAPTER-5: USING MAIL MERGE

Choose the correct Answers for the following-

Q1. __________ feature allows you to create multiple documents at once, such as letters, saving you the time and effort of retyping the same letter over and over.

i. Merging

ii. Mail Merge

iii. Merged

Q2. Mail Merge option is in _______Tab.

i. Reference

ii. Mailings

iii. Home

Q3. There are three documents that are involved in the mail merge process: the main document, __________ and ___________.

i. the data source, and the merged document

ii. Excel Sheet and Document

iii. MS Word and MS Access

Q4. The __________is usually the names and addresses

i. Main Document

ii. Data Source

iii. Merged Fields

Q5. The Mail Merge feature makes it easy to send the same letter to a large number of people.

i. False

ii. True

Q6. There are ______ steps in the mail merge wizard.

i. 6

ii. 4

iii. 5

Q7. Mail Merge is a useful tool that allows you to produce multiple letters, labels, envelopes.

i. True

ii. False

Q8. To use mail merge to personalize letters-

i. Mail Merge

ii. Go to References > Start Mail Merge > Letters.

iii. Go to Mailings > Start Mail Merge > Letters.

Q9. The _________is a document, spreadsheet or database that contains personalized information such as names, addresses, and phone numbers.

i. Table

ii. Data source

iii. Both

Q10. The _________can be a Form Letter, Labels, Email, or Directory.

i. Main Document

ii. Data source

iii. Merged

Q11. The mail merge process involves taking information from one document, known as the _________, combining with another document known as the__________

i. Merged File, Data source

ii. Main document

iii. Data Source, Main document

Q12. The main document contains the text that does not change.

i. False

ii. True

Q13. You can create a form letter in two ways:

i. By using an existing letter

ii. By creating a new main document

iii. Both (i) and (ii)

Q14. The process combines the main document with the data source and creates a new document with all the merged information.

i. Merging

ii. Combining

iii. Mailings

Q15. To create labels for your mailing list-

i. Go to Mailings > Start Mail Merge > Labels.

ii. Go to Mailings > Start Mail Merge > Envelops.

iii. None

Q16. The 3 main components of mail merge are-

i. The main document, the data source, and the merged document.

ii. Word, Excel, PowerPoint

iii. Both

Q17. __________ is a column in a data source that contains one type of information.

i. Field

ii. Character

iii. Address

Q18. __________ is a Row on a datasheet.

i. Field

ii. Record

iii. Null

Q19. The __________can be created in MS Excel or MS Access

i. Data Source

ii. Mail

iii. Record

Q20. Assertion: What are the Documents that are combined using Mail Merge feature?

Reason: A mail merge is used to create form letters, mailing labels, envelopes, directories, and mass e-mail message and fax distributions.

i. The main document, the data source

ii. The Form letter and Addresses

iii. Both (i) and (ii)

Q21. Assertion: What are the benefits of merging documents?

Reason: There are three documents that are involved in the mail merge process: the main document, the data source, and the merged document.

i. Makes it easy to send the same letter to a large number of people.

ii. It is economical and saves a lot of time.

iii. Both (i) and (ii)

Q22. Assertion: How can we create Mail Merge Data Source?

Reason: The Data Source refers to the database that stores the information related to the name and address of the recipients.

i. Go to Mailings > Select Recipients > Use an Existing List

ii. Go to Mailings > Select Recipients > Type a new List

iii. All of the above